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Haddington Twinning Association Agendas & Minutes

Minutes of Committee Meeting 23rd April 2019

Minutes Posted on Mon, April 29, 2019 18:55:34

MINUTES OF COMMITTEE MEETING ON 23 April 2019

Present: Gilles Charbonnier (Chair), Elaine Mitchell-Wilson, Andrew Wilson, Irene Higgenbotham, Gwen Andrew (Minute Secretary)

1. Welcome, introductions and apologies
Gilles welcomed everyone to the meeting. Apologies received from Bruce and Irene Clark.

2. Minutes of the previous meeting (06 March 2019)
Their adoption was proposed by Elaine and seconded by Gilles.

Matters arising:
3. Absolutely French Action Plan update

3.1 Primary Schools

i) Link between l’École des Grands Jardin (EGJ) in Aubigny and Haddington Primary School (HPS). Elaine has spoken to Ann Cochrane (a language teacher at Knox Academy who supports the 1+2 programme in Haddington/ Kings Meadow Primary Schools) who has been in contact with EGJ and they have agreed exchange links from September onwards.

Elaine suggested to Anne that the primary school pupils in HPS/ Kingsmeadow who are learning French could do welcome posters for the French group visiting in August. Anne is keen to do this and will confirm after she meets with teachers involved.

Action: Elaine

ii) Haddington Primary School – sponsored walk – Festival Footsteps to France
Jo McLure (Joint Chair, Haddington Primary School PTA) contacted the Twinning Association to let them know that a sponsored walk is being planned to take place during Haddington Festival Week at the end of May as part of their fundraising efforts. All pupils from nursery to P7 will participate and they are going to do (collective) steps that would get them from Haddington to Aubigny. The PTA would welcome our involvement/input (for example, publicity on our website, do some walking with them).

Another suggestion was to contact ECG in Aubigny to ask if the six would like to do a similar walk in Aubigny to ‘meet half way’.

Action:Elaine to contact Anne Cochrane / Isabel Vivet
3.2 Blooming Haddington/Auld Alliance Iris
Irises were replanted on 7 March in Lady Kitty’s Garden and the Hardgate. There are still monies remaining (£760) for more bulbs in the mortification fund (n.b. the fund was specifically for irises). There are still people who want to sponsor bulbs.

Action: Elaine to contact Richard Cayeux about the purchase of more Iris bulbs

3.3 Fundraising
The Quiz night on 22 March had a profit of £528.47 (Income £816.20 less expenditure of £287.73).

Our application for the Cala bursary was unsuccessful. Gilles requested feedback re criteria but was told that the company was not giving feedback but he assumes we can apply again. The Co-op has a similar bursary in the spring. Tesco funding is given for a specific project.

Action: we need to apply for as many of these as we can.

3.4 Events
i) Europe Day – May 9
Action: Elaine to find out what John McMillan has organized for that day.

ii) Pétanque (part of May festival)

Action: Elaine to contact other twinning association to invite them to take part in the Pétanque
Action: Irene H to contact Kris McEwan at ELCC re this.

iii) Bastille Day (14 July)
TBC if we are doing anything to support this.

iv) Aubigny Twinning Committee visit to Haddington 2019 (12 – 17 August)
Elaine sent an updated version of activities to the committee for comment. Elaine has lots of brochures for the welcome pack. Irene H has also secured some items.

Action:
Ø More people are required to come on board to help organise the events/welcome packs

Ø Volunteers are required to go on the Prentice bus to meet our visitors

Ø Elaine to organise a separate meeting to discuss who does what

Ø Accommodation is still required for a 65year-old lady. Suggestions required re who could host this lady

3.5 Twinning Scholarships 2019 – Aymé Guérin
Aymé arrives w/c 19 May. Elaine has arranged a work placement programme for his stay. Volunteers required to help with transport and also entertaining him while he is here.

Action: All Committee members to do their best to identify a host for Aymé for week commencing 19 May

3.6 Additional visitor from Aubigny
Accommodation has been secured for the 22-year old who is visiting Haddington from 29 April – 24 May (dates overlap with Aymé). She has a placement at Oxfam in Haddington. She will spend one week with Elaine/Andrew, one week with Jane Bundy and Irene H has managed to procure two weeks at Knox Court.

3.7 Scholarships (Isla Booth). All arranged.

4. Finances
Current balance is £4,450.36. Although we would expect to receive monies from the Council, we still need another event to raise more funds this year.

Action: Elaine to set up a sub group to discuss what we can do (e.g. coffee morning) to generate additional finance.

5. AOB

Ø Committee yet to arrange dinner with June to thank her for her contribution to the committee

Ø Gwen will send out agenda to all before each committee meeting

Ø Gilles suggested we do something on a social basis from time to time. He suggested Gwen be social secretary (which she is thinking about)

Ø Elaine informed the Committee of the sudden death of Alan Guillon in Aubigny. Alain was a regular visitor to Haddington with his wife Christiane and a dear friend of David & Margaret Leckie of Haddington Pipe Band. Elaine agreed to send a note of condolence to Christiane. Giles to send some French copy to help with this. Action Elaine & Giles

Ø Haddington Twinning website now has almost 400 followers

6. Date for the next meeting is: Tuesday, 4 June 2019. 7:30pm.
Action: Gwen to book room at Town House (post meeting minute): The buffet room is booked from 7pm – 9pm



Minutes of Committee Meeting – 6th March 2019

Minutes Posted on Mon, March 18, 2019 17:29:00

MINUTES OF COMMITTEE MEETING ON 06 March 2019

Present: Gilles Charbonnier (Chair) Elaine Mitchell-Wilson, Andrew Wilson, Douglas Bober, Bruce Clark, Irene Higgenbotham, Margaret Ramsay, Beth Elliot, Jan Bundy, Gwen Andrew (Minute Secretary), six school pupils from Knox Academy.

1 Welcome, introductions and apologies
Gilles welcomed everyone to the meeting. Apologies received from Irene Clark.

2. Presentation from Knox pupils
Six of the ten pupils who visited Aubigny and Paris in December 2018 did a short presentation on their trip to the committee. They were really enthusiastic about their experiences, with many saying they had made life-long friends. They will be hosting these friends when they come to visit Haddington in August.

3 Minutes of the previous meeting (15 January 2019)
Their adoption was proposed by Bruce Clark and seconded by Irene Higgenbotham.

Matters arising:
4. Absolutely French Action Plan update

4.1 Primary Schools:
An update was given on the proposed link between l’École des Grands Jardin (EGJ) in Aubigny and Haddington Primary School (HPS). The new development Officer for the 1+2 language programme in schools is Ann Robertson. In addition, Ann Cochrane (language teacher Knox Academy) has been doing work with1+2 programme in HPS. Elaine agreed to contact Anne Cochrane and Ann Robertson to progress the exchange project between the 2 primary schools.
Action: Elaine

4.2 Blooming Haddington/Auld Alliance Iris
Irises are going to be replanted on 7 March in Lady Kitty’s Garden and the Hardgate. It was suggested by Blooming Haddington that we buy old fashioned ironware (e.g. urns) for them as part of improvements. Gilles suggested doing this via the Community Council. There are still monies in the mortification grant, which is sitting with the Council. Plaques are not yet up. Action: Elaine to talk to John McMillan
(Post meeting minute. The planting was cancelled for 7 March due to bad weather. It has been rescheduled for Thursday 21 March at 10.00 Lady Kitty’s Garden.
Action: Elaine to request volunteers from C/tee.

4.3 France Magazine
The twinning article has been published. When a hard copy of the article is received, Andrew will scan and circulate. As it’s the 30th anniversary of the fêtes Franco-Écossaise this year the publication may do an online article. Action: Andrew

4.4 Fundraising
i. Quiz night – 22 March. Venue: Town House – Assembly Suite booked from 16:00hrs – 23:30hrs. Quiz master (Bob Mitchell) booked. Risk assessment carried out 5/3/19. 30 tickets each with Erica and Joe Forte – sales quite slow but will hopefully pick up. Occasional alcohol license awaited.

Actions:
• Elaine to ask Bob who would ask questions if he was unable to attend
• Gwen to ask Pauline, ELCC, to increase number of tables to 17 and chairs to 90
• Gilles to present scholarship certificate to Isla Booth before quiz starts (Beth has certificate)
• Bruce to do housekeeping chat to attendees before quiz starts
• No meeting required pre event. Elaine will update plan and circulate to sub group.

4.5 Events
i. Reception for Aubigny visitors on 12 August: Assembly Suite booked at Town Hall from 13:00 – 22:00hrs. 90 people.

ii. Ceilidh – Friday 16 August. Assembly Suite booked at Town Hall from 16:00hrs – 23:00hrs. 90 people.

Action: Gwen to inform Pauline, ELCC, of layout required nearer the time.
Action: Elaine to organise subgroups for both events

4.6 Twinning Scholarships 2019
This is the 25th year of the scholarships. Isla Booth was this year’s winner. Trip dates: 22/ June – 19 July. Flights have been booked but that’s all.

The Aubigny scholarship student 2019 is Aymé Guérin (19 years old). He will undertake his scholarship work placement this year – arrives 18/19 May, departs 15/16 June. Elaine can host him for one week but other accommodation required for the other three weeks. Re placements: Trina Gavin has offered placement at the John Gray Library for the four weeks, however one week will be spent in another placement/ free time to visit Scotland.

Action: Committee to think of other possible placements and places for him to stay.
Action: Gilles is to contact the Viarama Virtual Reality in East Linton re a placement.

4.7 Additional visitor from Aubigny
Valerie Vasseur (lecturer at Bourges University of Technology) contacted Elaine re a 22-year old who is visiting Haddington from 29 April – 24 May (dates overlap with Aymé). She has a placement at Oxfam in Haddington and is looking for a place to stay. This is not on an exchange basis like the scholarship arrangement. The student will pay £336/month (to cover accommodation only).

Action: Elaine to distribute further details to committee. If anyone is interesting in hosting, please contact Elaine.

4.8 Aubigny Twinning Committee visit to Haddington 2019
Draft Summary of week:
12/8 – Guests (41) arrive at airport 17:25hrs. Two volunteers will be required in bus to meet them. Dinner with hosts

13/8 Depart 11:00hrs. Edinburgh all day + tattoo

14/8 Free day with hosts or alone. Dinner with hosts

15/8 Day out. Suggestions: visit to Borders (Abbotsford), Linlithgow Palace, Paxton House, St. Abbs, Dawick (gardens). Dinner with hosts p.m.

16/8 Day in Haddington (something in Lady Kitty’s garden) + ceilidh

All visitors have places to stay, with a twin bedroom still required for 2 females.

Action: Elaine will send out draft programme

4.9 HTC visit to Aubigny 2019 in July (5 nights). 15 people are going. Bus will be arranged from airport to Aubigny. All flying out on the same plane.

5. Finances
Balance at 6/3/19 is £3,905.89. The ceilidh costs could amount to just under £3K which could leave the funds a bit depleted (buffet £20 per head, band £350, welcome pack £3.00 per head).

Yet to get £800 annual grant from the ELCC. To qualify for a Tesco grant we would need to demonstrate how it benefits the community (e.g. school children). Veridor (cement factory in Dunbar) may be possible supporter.

Action: Elaine to provide ELC with information on our projected 2019 programme on receipt of their request.
Action: Committee to think of ways to generate additional finance.

6. AOB
i. Bruce suggested we give bottle of wine to Gordon Boyd (printed tickets) and the person who helped with the projection at the film night. Agreed Elaine to action

ii. Committee to arrange dinner with June to thank her for her contribution to the committee.

7. Date for the next meeting is: Tuesday, 23 April 2019. 7:30pm.
Action: Gwen to book room at Town House (post meeting minute): The Meikle Room on the ground floor is booked from 7pm – 9pm).



Minutes of Committee Meeting on 15th January 2019

Minutes Posted on Mon, January 21, 2019 17:41:10

MINUTES OF COMMITTEE MEETING ON 15 January 2019

Present: Gilles Charbonnier (Chair) Douglas Bober, Bruce Clark, Irene Clark, Irene Higgenbotham, Margaret Ramsay, Gwen Andrew (Minute Secretary), Jim Bruce and Caroline Bruce

1 Welcome, introductions and apologies
Gilles welcomed everyone to the meeting and tendered apologies on behalf of Andrew Wilson, Elaine Mitchell-Wilson and Jean Fairbairn. Sophie Charbonnier (youth rep) was unable to attend because of exams.

2 Minutes of the previous meeting (24 September 2018)
Their adoption was proposed by Irene H and seconded by Irene B.

Matters arising:
3. Absolutely French Action Plan update

3.1 Blooming Haddington/Auld Alliance Iris
Bruce provided background to newcomers on ‘Blooming Haddington’ (BH). The 50 Auld Alliance irises planted in Lady Kitty’s Garden in September were removed and will be replanted in the spring. Action: Awaiting BH to let us know when this will take place.

(For ongoing activity refer to minutes 24/9/18)

3.2 Primary Schools:
In addition to concentrating on schools, Gilles proposed that we could perhaps use an ‘out of school’ approach to promote the French language. For example, a cafe style set up where people could drop in for conversation. Members of committee reported that this had previously been tried at Diggory’s in Haddington but it didn’t work. All suggestions welcome.

(For ongoing activity refer to minutes 24/9/18)

3.3 Aubigny School Trip December 2018
Gilles will ask Sophie and others Knox pupils to come along to the next meeting to update the committee on their trip to Aubigny.
Action: Gilles

3.4 Twinning Scholarships 2019
Gilles believes that there may be 5/6 applicants this year.
Action: Elaine to contact Beth to arrange for interested applicants to come along to next meeting.

3.5 France Magazine
A journalist from ‘France Magazine’ has contacted Elaine regarding a twinning article. Elaine has answered most of the questions but was unable to answer when and why the twinning started. Committee thought 1965 although it was going before this when school children went over. Jean Fairbairn was contacted by Elaine for a response. Irene H confirmed that this journal had previously requested information but ran a very small article.

3.6 Events
i. Beaujolais Nouveau evening and film (16 November 2018)
Receipts: £745. Expenditure: £339. Profit: £406.
This was a very successful evening. Gilles suggested that this be held slightly later this year to give more time to get wine. Douglas suggested that we have more than one raffle prize next time as he didn’t think one was enough.

ii. Christmas card sale
No profit made this year. £100 down on what was made at the market last year. Still awaiting money from “The Loft” but Irene H didn’t think this would take us into profit. No further cards to be ordered this year as still approximately 100 packs left. Irene H suggested taking them to sell at the quiz night. Action: All – ideas welcomed for events and fundraising

3.7 Fundraising
i.Budget required for 2019 is £2,600. Breakdown:

• £2,000 – to underwrite trip for people from Aubigny to visit Haddington (dates tbc but around 12 – 17 August)
• £300 – scholarship
• £300 – to pay for pupils to visit Knox

ii. Ceilidh – proposed date: Friday 16 August. Once confirmed we will need to book the Main Hall in the Town House. Note Corn Exchange will be closed from 1 April – 30 September for refurbishment. To be discussed at next sub-group meeting – meeting to be organised (BC)
Action: Book venue on finalisation of date (GA or Elaine)

iii. Quiz night – 22 March. Venue: Town House. Quiz master (Bob Mitchell) booked. Looking for people to help on the night. (As per June’s previous notes: The bar licence and risk assessment will be applied for by Elaine on her return from holiday. Action: Elaine

iv. East Lothian Council will be considering our annual grant for 2019.
Action: Provide ELCC with information on our projected 2019 program on receipt of their request: Elaine

4.2 Aubigny Twinning Committee visit to Haddington 2019: proposed visit 12 – 17 August 2019 (tbc). Ideas for visit requested. Hosts required. Action: Elaine will start the ball rolling in February.

4.3 HTC visit to Aubigny 2019: (carried forward from previous minutes). Although HTC had visited in 2018, as 2019 would be the 30th anniversary of the fêtes franco écossaises, another trip might take place, subject to sufficient interest e.g. from Blooming Haddington reps and others. Action: Elaine

5. Treasurer’s Report
Public Liability insurance paid – £191.37. £4,009.39 in the bank. There should be sufficient funds to finance events this year, but fundraising should concentrate to cover large expenditure this year.

6. AOCB
i. if anyone wants anything put onto the website please let Irene H know
ii. committee is always in need of more people to help out
iii. think about how we can raise awarness of what Twinning is and what we do

7. Date for the next meeting is: Wednesday, 6 March 2019. 7:30pm.
Action: Gwen to book room at Town House



MINUTES OF ANNUAL GENERAL MEETING – TOWN HOUSE – TUESDAY 30TH OCTOBER 2018

Minutes Posted on Sun, December 02, 2018 16:40:21

MINUTES OF HADDINGTON TWINNING ANNUAL GENERAL MEETING,HADDINGTON TOWN HOUSE, TUESDAY 30 OCTOBER 2018

Present: Douglas Bober,June Cairns (Minutes), Gilles Charbonnier, Sophie Charbonnier, Bruce Clark (Vice Chairman),Irene Clark, Jean Fairbairn, François Hanzel,Irene Higgenbotham, John Higgenbotham, Hannah McBride, John McMillan, Elaine Mitchell-Wilson (Secretary), Maggie Phillips, Margaret Ramsey, John Revuelta, Jim Stretton,David Watt, Andrew Wilson (Treasurer),Wyn Williamson, Alison Young, Brian Young. John Home Robertson (Guest speaker)

Bruce Clark, Vice Chairman, welcomed everyone to the meeting.

1 Apologies

Amelia Boyd, Gordon Boyd, Jan Bundy, Beth Elliott , Joy McKaigue, Paul McKaigue.

2 Minutes of the AGM on 28 November 2017

Their adoption was proposed by Gilles Charbonnier and seconded by John Higgenbotham.

3 Chairman’s Report

3.1 Links with schools: Elaine reported on:

• the annual Alice Burnett Twinning Scholarship, which, for 2018, had been awarded to Ailsa Wrinn. Ailsa was hosted by several families in Aubigny during July and undertook a variety of work placements throughout the period. Recently, she had attended a Committee meeting and given an informative presentation, reporting back positively on her visit.

• the Aubigny scholarship winner, Marine Baron, who visited in August and was hosted by several families. Marine had been studying in France to achieve a licence as a tour guide (since achieved). Her East Lothian work placements attempted to complement and support her studies. The placements included helping at Fringe by the Sea, the John Gray Centre library and archives departments, and local museums around the county.

• approaches being made to Kings Meadow Primary School to encourage its involvement with its counterpart school in Aubigny as part of the 1+2 language learning programme (ie 2 foreign languages to be taught, in addition to English, in Scottish primary schools). This followed the successful French e-learning initiative, led by Michael Purves, between P3, Yester Primary School and L’Ecole des Grand Jardins in Aubigny.

• Knox Academy: Elaine invited Hannah McBride, Modern Languages teacher, to report on current French language initiatives at the school. Hannah explained how S3 pupils were introduced to a pen friend in Aubigny, and that the subsequent letter writing exchanges had been very successful, leading to further, more regular communication via social media. For S5/6 pupils, despite the significant bureaucracy involved at the UK end, she was pleased to confirm that, for the third consecutive year,there would be another 5 day trip to France for 10 pupils in December 2018. Pupils would stay with Aubigny families for the majority of the visit. She stressed how helpful the teaching staff and Aubigny Committee were in making the stays such a success and felt the visits had helped pupils improve their language skills enormously.

3.2 Joint Haddington Twinning and Blooming Haddington Partnership Project: Elaine reported on the joint project to create a French themed garden in Haddington, which included planting a new iris – the Aubigny Auld Alliance iris – cultivated by a French local grower. The project had involved meeting the grower in person, negotiating a discount, and identifying individuals willing to ‘sponsor’ the initial purchase of irises. Significant support had also been provided by the Provost. In addition to identifying an appropriate funding source for the purchase of more irises (for 2019), and the production and installation of plaques, the Provost had also arranged,as part of the Haddington 700 celebrations on 25 August, for a ceremonial planting ceremonyto take place and had hosted a civic lunch. The guests attending included the Mayor of Aubigny, her deputy, and the French Consul. The afternoon had concluded with a pétanque event.

Elaine confirmed that a list of sponsors from the 2018 planting phase would be available on the Twinning website soon and that it was intended to purchase and plant more of the irises in 2019, subject to availability by the grower. The irises would be planted both in Lady Kitty’s Garden and in the grounds of St Mary’s Church. It was also hoped that representatives from Blooming Haddington might be able to visit Aubigny in 2019.

3.3 Aubigny visit: June reported on Haddington Twinning’s very successful trip to Aubigny (11-16 July) to coincide with the Fêtes Franco-Écossaises. There had been 17 people on the trip, 13 of whom travelled together by plane and were met at Orly airport by two hosts. As well as attending the Fêtes itself, the visit had included many highlights, such as a reception hosted by the Mayor in the town hall, a trip to a winery, a visit to Château Valençay, and a celebratory dinner for guests and hosts at a local restaurant. All participants agreed that the visit had been a great success and that we had been very well looked after by our hosts.

3.4 Awareness raising/Fundraising: June reported on:

• the successful French themed Quiz Night held on 9 March 2018 at the Town House, which had been a sell out and had generated just under £600 profit.

• the pétanque event held during the Haddington Festival week

• the stall at the Haddington Farmers’ Market on 27 October, selling Twinning Christmas cards, and publicising the November event. Thanks were expressed to Knox Academy pupils who had helped on the stall.

• the Beaujolais Nouveau Film Night planned for 16 November 2018 – the day after the launch of this year’s Beaujolais Nouveau wine. Tickets (£7.00pp) were available from business outlets in the town. Both the Quiz Night and BN events had featured in the Haddington 700 programme.

4Treasurer’s Report

Andrew presented the financial statement for the year ending 30 September 2018. Total income for the year was £2822.75; total expenditure was £2142.82. The current balance stood at £4296.36, a healthier position than last year. It was noted that much of the ELC grant went towards supporting the scholarship winner’s travel costs, school activities, public liability insurance, etc. The accounts would be posted on the Twinning website.

5 Independent Examiner’s Report

Jim Stretton reported that he was satisfied with the evidence of receipts, payments and bank account transactions. Andrew thanked Jim for examining the accounts.

6 Election of Committee Members and Office Bearers

Chairman: Gilles Charbonnier was elected as Chairman, having been proposed by Elaine and seconded by Bruce.

Vice Chairman: Bruce Clark agreed to continue as Vice Chairhaving been proposed by Elaine and seconded by Andrew.

Secretary: Elaine Mitchell-Wilson agreed to continue, having been proposed by Andrew and seconded by June.

Treasurer: Andrew Wilson agreed to continue,having been proposed by Elaine and seconded by June.

Minute Secretary: June Cairns stepped down as Minute Secretary and as Committee member. As there were no nominations to fill the post, it would remain vacant.

Committee members: June Cairns and Frank Elliott stepped down; Sophie Charbonnier (youth representative), Margaret Ramsay, Douglas Bober, and Jan Bundy were proposed as Committee members by Andrew Wilson, seconded by Elaine Mitchell-Wilson. In addition to office bearers, and new appointees, Irene Clark, Beth Elliott, Irene Higgenbotham, John McMillan, and David Watt were willing to continue.

7 Any Other Business

Elaine made the very sad announcement of the recent death of Madame Catherine Baranger, a stalwart of the Aubigny Twinning Committee and a great friend of Haddington Twinning. Condolences had been sent to her family.

************************************************************

Everyone was invited to tea, coffee and cake and to visit the stall selling Christmas cards before returning to hear from the guest speaker, John Home Robertson, about his ancestral links with Aubigny.



Minutes of Haddington Twinning Committee Meeting 24th September 2018

Minutes Posted on Fri, October 12, 2018 19:12:52

MINUTES OF COMMITTEE MEETING ON 24 SEPTEMBER 2018

Present:June Cairns, Douglas Bober, Bruce Clark (Chair), Irene Clark, Gilles Charbonnier, Irene Higgenbotham, Beth Elliott, Frank Elliott, Margaret Ramsay, Elaine Mitchell-Wilson,Andrew Wilson, Ailsa Wrinn

1 Welcome, introductions and apologies
Bruce welcomed everyone to the meeting, tendered apologies on behalf of Jan Bundy andJean Fairbairn and introduced Ailsa Wrinn, the 2018 Twinning Scholarship winner,Douglas Boberand Margaret Ramsay.

2 Minutes of the previous meeting (26 June 2018)
Their adoption was proposed by Elaine and seconded by Irene H.

3 Twinning Scholarship 2018
Ailsa provided the meeting with an informative and very interesting presentation on her month’s stay in Aubigny (24 June-22 July). Her positive experience (including trips to Paris and Bourges) had given her a good insight into French life and had improved her use of the language.A copy of Ailsa’s presentation would be available on the Twinning website.

4. Matters arising:
3.1Absolutely French Action Plan update (item 3.1 previous minutes)
Blooming Haddington/‘Auld Alliance’ Iris:
Elaine reported on the very successful planting ceremony on 25 August, when 15Auld Alliance irises, gifted by the Aubigny Twinning Committee, were planted in Lady Kitty’s Garden. The Mayor of Aubigny, her Deputy, representing Aubigny Twinning, the French Consul, the Provost of East Lothian and others attended the ceremony. Since then, a further 50 Auld Alliance irises had been ‘sponsored’ by individuals and organisations, and were planted by Blooming Haddington and Knox Academy pupils on 20 September.

Elaine also confirmed that HT had received a grant from the ELC managed Mortification Fund, which would cover the costof the next (2019) phase of the iris project, including the making and installation of two plaques (one for Lady Kitty’s Garden; the other for St Mary’s Churchyard). Information was awaited from the iris grower about supplies in 2019. Details were also discussed about recording thanks to sponsors (eg in the Medieval Day book, Twinning website, etc).Action: ongoing

The Committee recorded its thanks to Elaine, whose idea this had been in the first place. She had conceived the project, developed it and then had worked with Blooming Haddington, ELC and others to see it through to its very successful conclusion.

3.2 Primary Schools:
Elaine reported that Michael Purves, Yester PS had again offered to support teaching colleagues at Kings Meadow PS with theFrench e-learning initiative to establish links with the primary schoolin Aubigny. Action: ongoing

3.3Aubigny Trip 11-16July 2018 (item 3.2 previous minutes)
June provided a summary of the recent trip, which had been a great success and had been thoroughly enjoyed by all participants. Item discharged.
3.4 Twinning Scholarships 2018 (item 3.3 previous minutes)
All those involved agreed that Marine Barron had been a delightful student to hostand that the majority of her placements had worked well, especially the week supporting the ‘Fringe by the Sea’ events. Thanks were expressed to everyone who had hosted, entertained and supported Marine during her stay. Item discharged

3.5 ‘Haddington 700’ / Beaujolais Nouveau Evening16 November (item 3.4 previous minutes)
Sub group members reported on progress for the event. Tickets (60 @ £7.00 per person) were on sale at Joe Forte’s and Erica’s (20 tickets each); with a further 20 tickets in reserve for sale by Committee members and at the October Farmers’ Market. Committee members were asked to attend from 6.00pm to help set up the room. Action: ongoing by Sub group/Committee members on the night

4 Haddington Twinning Youth Representative
The Committee was delighted to learn that Sophie Charbonnnier had offered to become the youth representative on the Committee. This appointment would be formalised at the AGM.
Action: at AGM October 2018
5 Twinning Visits:
5.1 Knox Academy visit to Aubigny December 2018: Elaine had emailed Hannah McBride, Knox Academy for more information about this visit, involving 12 students. Response still awaited.
5.2 Aubigny Twinning Committee visit to Haddington 2019: ATC proposed to visit in August 2019. As it might be more difficult to source hosts in August, it was proposed to ask ATC to propose dates in April and August. HTA could then consider and confirm accordingly.
5.3 HTC visit to Aubigny2019: although HTC had visited in 2018, as 2019 would be the 30th anniversary of the fêtes francoécossaises, another trip might take place, subject to sufficient interest eg from Blooming Haddington reps and others.
Action: Elaine
6 Farmers’ Market – 27 October 2018 – HTC Stall
Irene H reported on progress with the production of Christmas cards, which would be on sale (together with tickets for the Beaujolais Nouveau evening). The Committee thanked Irene for her hard work as the task to produce the Christmas cards had been considerable. Elaine agreed to contact Hannah McBride to ask for assistance from Knox pupils to set up the stall; thereafter it would be covered as follows: 10.00-11.00 June; 11.00-12.00 Margaret; 12.00-13.00 Bruce and Irene C. Action:ongoing

7 Annual General Meeting
It was agreed to hold the AGM at 7.30pm on 30 October(not November (the usual month) in order to avoid the Twinning event already planned for then) in the Buffet Room, Haddington Town House and to invite John Hume Robertson as a guest speaker (post meeting note –speaker and venue now confirmed). Tea, coffee and cake would be provided (baking volunteers sought). As for last year, members would share delivery of the 2018-19 twinning activities report and Knox Academy pupils would be invited to attend. Action: All

8 Treasurer’s Report
Andrew reported that funds stood at £4296.36 as at 24 September 2018.

9 AOCB
9.1 Elaine reported that HTA had been invited to join the recently formed Haddington Business Community Partnership. She would look into what this entailed, benefits, costs etc and would feed back to the Committee in due course. Action:Elaine
9.2 Elaine advised that the Corn Exchange would be closed for refurbishment from 1 April to 30 September 2019. Action: all to note
9.3 All were receptive to the suggestion of havingtripartite activities involving Haddington, Aubigny and Vlotho (the German town twinned with Aubigny), a proposal raised during the HTA summer visit to Aubigny. Action: Elaine to respond

10. Date for the next meetingis:
AGM Tuesday 30 October, 7.30pm,Buffet Room, Haddington Town House. Bruce to chair.



Minutes of last Years AGM 2017

Minutes Posted on Thu, October 11, 2018 09:06:52

MINUTES OF HADDINGTON TWINNING ANNUAL GENERAL MEETING,HADDINGTON TOWN HOUSE, TUESDAY 28 NOVEMBER 2017

Present: Douglas Baker, Isabelle Bowen, June Cairns (Minutes), Gilles Charbonnier, Bruce Clark,Irene Clark, Fiona Cuthill, Frank Elliott, Jean Fairbairn (Vice Chairman), Adam Fairgrieve,Irene Higgenbotham, John Higgenbotham, Paul Johnson, Rosie Maquire, Joy McKaigue, Elaine Mitchell-Wilson (Secretary), Joan Morrison, Maggie Phillips, Margaret Ramsey, Tony Reeves, Jim Stretton,Sam Thomson, Lauren Thomson, David Watt, Ailsa Wrinn, Lucy Wrinn, Andrew Wilson (Treasurer),Wyn Williamson, Alison Young, Brian Young

Jean Fairbairn, Vice Chairman, welcomedeveryone to the meeting.

1 Apologies

Amelia Boyd, Gordon Boyd, Jan Bundy, Graham Coe, Margaret Coe, Beth Elliott, Carol Lumsden, Jimmy Lumsden, Lisa Shaw.

2 Minutes of the AGM on 23 November 2016

Their adoption was proposed by Frank Elliott and seconded by Bruce Clark.

3 Chairman’s Report

Jean explained that since Frank had resigned last year, a permanent chairman had yet to be found. Since then, Committee members had taken it in turn to chair meetings. They would also share presenting the Chairman’s report tonight.

Aubigny visit: Jean reported on her visit with the Haddington Pipe Band to Aubigny for the Fêtes Franco-Écossaises in July 2017. This included her attendance at a reception at the town hall with the Mayor and the Provost of East Lothian. Sir Alastair Buchan-Hepburn, from East Linton, also attended and had presented a painting of Mary, Queen of Scots, which would be hung in the museum in Aubigny.

Aubigny visitors: June reported on the visit by 45 French guests (10 -15 April) to Haddington. The programme, organised by the Committee, included a guided tour of Coulstoun House and garden; a garden trail through Haddington, led by Blooming Haddington; afternoon tea reception with ELC councillors; a coastal walk to North Berwick from Yellow Craig; an optional trip to the Museum of Flight; a day in Edinburgh; etc. Approximately 100 people (guests,their hosts, and Knox Academy pupils who had visited Aubigny in December 2016) also attended an evening buffet and ceilidh at the Town House. Feedback received from both hosts and guests about the visit had been very positive.

Links with schools: Elaine reported on the various activities involving schools. These included:
• the forthcoming visit to Aubigny by some S5/6 Knox Academy pupils, following the success of a similar visit last year
• the ongoing French e-learning initiative between P3, Yester Primary Schooland their counterparts in L’Ecole des Grand Jardins
• the possible future involvement of Kings Meadow with Aubigny as part of the 1+2 language learning programme (ie 2 foreign languages to be taught, in addition to English, in Scottish primary schools)
• the Alice Burnett Twinning Scholarship, which had been awarded to Abi Robertson. Abi was hosted by several families in July and did several work placements throughout the period
• the Aubigny scholarship winner, Montaine Pacton, who visited in early July and was hosted by three families in Haddington.Montaine’s successful work placements includedthe library and archives departments in the John Gray Centre; the ELC communications and culture teams; East Coast FM and The Courier newspaper
• 4-day work placement for Fergus Dickson in Aubigny council’s culture department in October 2017

On behalf of the Committee, Elaine reiterated thanks to hosts, without whose help the exchange visits would not be possible.

Miscellaneous: Elaine referred to various awareness and fundraising activities held over the last year. These included a community ceilidh on 4 March2017 in the Corn Exchange, which had been fairly successful; a stall at the Haddington Farmers’ Market on 28 October; and two pétanque events, one during the Haddington Festival, the other on Bastille Day.A garden project that was also underway, involving gardeners in Haddington/Aubigny, to create a French and a Scottish garden in Haddington and Aubigny respectively. Aubigny knitters had also contributed to Blooming Haddington’s Gold Ward by providing red, white and blue hand knitted items for its yarn bombing project.

Elaine recorded thanks to Knox Academy pupils and others for their support. She also mentioned the next fundraiser – a Quiz Night on 9 March 2018 in the Haddington Town House – to encourage support.

4Treasurer’s Report

Andrew presented the financial statement. Expenditure in 2016/17 had exceeded income by £1,900.46. This was largely due to the amount spent on the visit from Aubigny in April. The balance on 30 September 2017 was £3,616.43, compared to £5,516.89 on 30 September 2016. It was acknowledged that the current balance was low and that efforts were required to raise funds and contain future costs, although it was noted that there would be some inevitable spend eg for public liability insurance, travel costs for scholarship winner, etc. The accounts would be posted on the Twinning website.

5 Independent Examiner’s Report

Jim Stretton reported that he was satisfied with the evidence of receipts, payments and bank account transactions. Andrew thanked Jim Stretton for examining the accounts.

6 Election of Committee Members and Office Bearers

Chairman: There were no nominations, although it was noted that Gilles Charbonnier might consider being nominated in the future. In the meantime, the current arrangements would remain in place – viz committee members would chair meetings on a rota basis.

Vice Chairman: Jean Fairbairn stepped down as Vice Chair, although she would remain on the committee. Bruce Clark agreed to take on this role; he was proposed by Andrew Wilson, seconded by Elaine Mitchell-Wilson.

Secretary: Elaine Mitchell-Wilson agreed to continue.
Proposed by June Cairns, seconded by Jean Fairbairn

Treasurer: Andrew Wilson agreed to continue.
Proposed by Alison Young, seconded by John Higgenbotham.

Minute Secretary: June Cairns agreed to continue.
Proposed by Frank Elliott, seconded by Irene Clark.

Committee members: Dave Clarke, Jan Clarke and Wyn Williamson stepped down; Gilles Charbonnier was proposed by Jean Fairbairn, seconded by Elaine Mitchell-Wilson. In addition to office bearers, Irene Clark, Beth Elliott, Frank Elliott, Irene Higgenbotham, John McMillan, Sheena Richardson and David Watt were willing to continue.

7 Any Other Business

(i) Proposed constitution amendments

Bruce invited the meeting to vote on two proposed changes to the constitution:
• To improve the procedure for the appointment of an independent examiner for the accounts.
o The constitution presently states the examiner is appointed at the previous AGM. In circumstances where the duly appointed examiner is unavailable to review the accounts, there is not a process within the constitution for the Treasurer to find an alternative examiner. This amendment will give the Treasurer scope to have the accounts examined in time for the AGM.

(1) Proposed constitution amendments
– The Committee have been looking into the possibility of third party funding and to
enable us to apply for such funding a dissolution clause is usually required. It is very
common for organisations such as Twinning Associations to have such a clause in
their constitution. It was emphasised that its inclusion within the constitution did not
implyany intention to ever invo
• The addition of a dissolution clause.
o The Committee have been looking into the possibility of third party funding and to enable us to apply for such funding, a dissolution clause is usually required. It is very common for organisations such as TwinningAssociations to have such a clause in their constitution. It was emphasised that its inclusion within the constitution did not imply any intention to ever invoke it.

The meeting approved the proposed amendments.

(ii) Proposed Visit to Aubigny July 2018

Andrew advised that in 2018, it would be Haddington’s ‘turn’ to visit, the timing of which would coincide with the Fêtes Franco-Écossaises. At this stage, there was no firm proposal about the method of travel (bus, flight, independent vs organised travel etc). He invited all those interested to email the Secretary to confirm their interest and their preferred method of travel, so that the level of interest could be gauged.

(iii) Acknowledgements

On behalf of HTA, Elaine thanked Jean Fairbairn for her work as Vice Chairman and recorded thanks to outgoing committee members, Wyn Williamson, Dave Clarke and Jan Clark for their contribution to Twinning.

************************************************************

Everyone was invited to tea, coffee and cake and to visit the stall selling books and Christmas cards in the adjoining room before returning to hear from Frank Elliott and Jean Fairbairn on the interesting historical connections between Haddington and France.



Minutes of Committee Meeting – 26th June 2018.

Minutes Posted on Fri, July 20, 2018 09:18:01

MINUTES OF COMMITTEE MEETING ON 26 JUNE 2018

Present:June Cairns, Bruce Clark (Chair), Irene Clark, Irene Higgenbotham, Elaine Mitchell-Wilson,David Watt, Andrew Wilson

1 Welcome, introductions and apologies
Bruce welcomed everyone to the meeting and tendered apologies on behalf of Jan Bundy, Gilles Charbonnier,Beth Elliott,Frank Elliott,Jean Fairbairn and John McMillan. Members wished Jean and Beth speedy recoveries.

2. Minutes of the previous meeting (29 May 2018)
Their adoption was proposed by Elaine and seconded by Irene H.

3. Matters arising:

3.1 Absolutely French Action Plan update (item 3.1 previous minutes)

Blooming Haddington/‘Auld Alliance’ Iris:Elaine confirmed that she had received information from Provost McMillan about a fund, primarily for the improvement of graveyards (in this case St Mary’s but which could be extended to cover the French area in Lady Kitty’s Garden)to which HTA might apply for funding for irises and a commemorative plaque.

It was agreed HTA would submit an application for funding, based on sharing the irises with St Mary’s, once confirmation of further details (eg name of fund; number of plaques; etc) had been obtained. Elaine also reported that she had not yet received a response from M Cayeux (the iris grower) to her email of 30 May.

Action: Elaine to clarify details with Provost McMillan, then circulate the draft application to the Committee for comment.

3.2Aubigny Trip 11-16July 2018 (item 3.2 previous minutes)
Elaine had circulated the final programme to participants earlier that day and undertook to contact the Aubigny Committee to clarify what (if anything) was required of HTA regarding the ‘handover of the town keys’ ceremony on Friday 13 July. The meeting also discussed possible gifts for our Twinning counterparts, which Elaine agreed to research.
Action: Elaine

3.2 Twinning Scholarships 2018 (item 3.3 previous minutes)
Hosting arrangements for Marine Barron, the 22 year old student from France, were as follows:
• Arrives Sunday 5 August
• 5 – 8 August (4 nights) – Jan
• 9 – 12 August (4 nights) – Irene H (Knox Court flat)
• 13 – 18 August (6 nights) – June
• 19 – 30 August (12 nights) – Elaine/Lucy Wrinn
• Departs Friday 31 August

Irene C and Bruce agreed to entertain Marine during weekend 11/12 August.
Committee members were reminded about updating their availability on the chart, previously emailed, to help with Marine’s transport to work placements. For future reference, it was noted that the Museum of Flight might be able to take students on short placements.
Action: members to complete Elaine’s availability chart, previously circulated.

3.4‘Haddington 700’ / Beaujolais Nouveau Evening16 November (item 3.4 previous minutes)
Juneconfirmed that there was nothing further to report at present and that the sub group would meet to progress matters further after the summer break.
Action: ongoing by Sub group

4 Building Haddington Twinning links with the French Consul
It was agreed that the French Consul should be invited to selected future events eg HTA’s ‘Haddington 700’ event (16 November); the AGM (as a speaker), etc. Further discussion was remitted to the next meeting.
Action: ongoing

5 Treasurer’s Report
Andrew reported that a grant of £1,000 had been received from ELC (current balance stood at approximately £4,700). Elaine reminded the meeting that the grant application had included a bid to fund a ceremony on 25 August (the Medieval event day), involving the Aubigny Mayor, and the planting of the Auld Alliance irises and as such, some of the money would be required for this.
6 AOCB

6.1 Elaine had received a request from the John Gray Centre for HTA to host a pètanque event on the afternoon of 25 August (the Medieval event day). The meeting agreed to this proposal.

Action: (i) Elaine to confirm with JGC;
Action: (ii) Bruce, Elaine, Irene, June to meet separately (10.00 Wednesday 18 July, venue tbc) to plan arrangements for the 25/8/18 celebration

6.2 Irene H and Elaine provided information from their attendance at the Knox Academy 3rd year French presentations. It was felt that there should be some feedback to school staff, if HTA was to continue to support this initiative in future years.

Action: Irene H/Elaine

7. Date for the next meetingis:

Monday 24 September, 7.30pm-9.00pm, Fletcher Room, Haddington Town House. Bruce agreed to chair future meetings.



Minutes of Committee Meeting 29th May 2018

Minutes Posted on Sat, June 16, 2018 13:40:24

MINUTES OF COMMITTEE MEETING ON 29 MAY 2018

Present: Jan Bundy, June Cairns, Jean Fairbairn, Irene Higgenbotham, Elaine Mitchell-Wilson, David Watt, Andrew Wilson (Chair)

1 Welcome, introductions and apologies

Andrew welcomed everyone to the meeting and tendered apologies on behalf of Gilles Charbonnier, Bruce Clark, Irene Clark, Beth Elliott and Frank Elliott.

2. Minutes of the previous meeting (24 April 2018)

Their adoption was proposed by Irene H and seconded by Jean.

3. Matters arising:

3.1 Absolutely French Action Plan update (item 3.1 previous minutes)

• Blooming Haddington (BH)/‘Auld Alliance’ Iris: Elaine confirmed that: Twinning representatives had attended a meeting with Provost McMillan on 11 May to discuss proposals/explore funding options; the Aubigny Committee had agree to purchase 10 rhizomes/bulbs; offers to purchase a further 5 had been made by individuals; and the date for the planting ceremony had still to be confirmed.

• After discussion, given the costs (100 plants @ €16each) and the risks (eg suitability of Scottish climate, etc), the meeting:

o agreed to split the project into two phases. Phase 1 to consist of the purchase/planting of 50 rhizomes in 2018; to be followed up with a further 50 plants to be purchased/planted in Phase 2 (2019) dependent upon the success of the first phase.

o voted unanimously for HTA to purchase 10 plants (NB together with Aubigny/individual pledges, this totalled 25, leaving only 25 to be sponsored for Phase 1)

o agreed to send a letter to local businesses requesting sponsorship
o requested that progress be followed with John McMillan, who had undertaken to contact several organisations to seek funding
o asked that the grower (M Cayeux) be contacted to check on several emerging issues

Action:Elaine to draft a letter to local businesses and circulate it to the Committee for comment; and email Monsieur Cayeux (latter already actioned).
[Post meeting note: Provost McMillan has undertaken to write to local businesses.]

3.2Aubigny Trip 11-16July 2018 (item 3.2 previous minutes)
Elaine had circulated the draft programme received from the Aubigny Committee to all participants and confirmed that a briefing meeting had taken place earlier in the evening. A query was raised concerning accommodation for one of the participants, which Elaine agreed to follow up.
Action: Elaine

3.3Twinning Scholarships 2018 (item 3.4 previous minutes)
Elaine reported that Marine Barron, the 22 year old student from France, would arrive on Sunday 5 August and leave on Friday 31 August. Final details were awaited from ELC about her work placements, which would consist of a combination of work in the library, museum service and Haddington 700. Arrangements for collecting Marine from the airport and options for hosting for the period 5-13 August were explored (hosts for 14-31 August have been confirmed). Committee members not hosting were asked to be involved in entertaining Marine and in transporting her to work placements outwith Haddington.
Action: members to complete Elaine’s availability chart, which was recently circulated.

3.4‘Haddington 700’ / Beaujolais Nouveau Evening (item 4 previous minutes)
June reported that the French wine and film night would take place on Friday 16 November, the day after the release of the 2018 Beaujolais Nouveau, in the Trinity Centre. As well as securing the hall hire, the sub group (Gilles) had successfully negotiated charcuterie and cheese costs. Work would start in earnest after the summer to publicise and plan the event in more detail. The event would feature in the Haddington 700 programme.
Action: ongoing by Sub group

4 Building Haddington Twinning links with the French Consul
It was agreed to defer this item until the next meeting.

5 Haddington Festival 2018 – Pètanque evening
Thanks were extended to Irene H, Jean and Jan who volunteered to organise/attend the event in the absence of other Committee members who were unavailable to attend.
[Post meeting note – a very successful evening, with the photos to prove it are already on the Twinning website]

6 Treasurer’s Report

Andrew reported that there was no change since March (current balance stands at £3937.45). The ELC grant had not yet been received. [Post meeting note: a grant of £1,000 has now been received.]

7. Any Other Business
7.1 David reported that the Pipe Band were in the throes of a very busy period with commitments in Tranent, Haddington, West Lothian and elsewhere.

8. Date for the next meetingis:

Tuesday 26 June 2018, 7.30pm-9.00pm, Fletcher Room, Haddington Town House. Chair to be confirmed.

(Post meeting note – availability was sought for both 19 and 26 June; the latter date suited more people. Apologies from Jan, Frank and Beth have already been received)



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