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Haddington Twinning Association Agendas & Minutes

Minutes of AGM Haddington Twinning Association.

Uncategorised Posted on Wed, December 09, 2020 14:05:59

MINUTES OF HADDINGTON TWINNING ANNUAL GENERAL MEETING, Wednesday 25 November 2020
Present: Gilles Charbonnier (Chair), Bruce Clark (Vice Chair), Irene Clark, Irene Higgenbotham, Elaine Mitchell-Wil-son(Secretary), Margaret Ramsay, Jim Stretton, Beth Elliott, Douglas Bober Andrew Wilson (Treasurer), Phillipa Ramsden, Valerie Pellatt, Liz Revuelta, John Revuelta, Isobel Vivet, President Aubigny Twinning Committee (ATC) Martine Destenave (Secretary ATC ), Pierre Drouhain (ATC) 1. Apologies Jan Bundy, June Cairns, Graeme & Margaret Coe 2.Acceptance of 2019 AGM minutes (29 October) Proposed by Elaine Mitchell and seconded by Irene Higgenbotham 3.Chairman’s report Due to worldwide event and the national lockdowns in both France and the UK, this year’s report is the most unusual we have drafted. All fund raising events were cancelled and our quiz night in March was no exception. This marked the start of a string of cancellations including our participation in Haddstock 2020, the Haddington festival and our trip to Aubigny in July. Rethinking ourselves in these new conditions is not easy, and HTA reconvened in the second part of the year, albeit virtually. The following report shows our activities from our last AGM (I)Links with schools: •The annual Alice Burnett Twinning Scholarship In 2020, the Scholarship was awarded to Carrie Evans. Unfortunately and due to the Covid 19 crisis and lockdown, it was not possible for Carrie to travel to France We are all hoping that the trip will be possible in 2021. The scholarship is fully funded by HTA with the assistance of Aubigny Twinning Association (ATA) who is or-ganising works experience and hosting. •The Aubigny scholarship winner, with the current health crisis, ATA did not organise a scholarship and this event was postponed until 2021. •Haddington Primary School There are ongoing plans for closer links between Haddington Primary School pupils and French pupils in L’Ecole des Grands Jardins in Aubigny. •Knox Academy: Hannah McBride, Modern Languages teacher at Knox Academy, organised for S5/6 pupils to visit Aubigny in December 2019. The 5 days trip was successful despite the strike actions in held in France at the time. The students were hosted in families, organised by the Aubigny Twinning Association (ATA). As always, this trip was a great help to the S5 and S6 to improve their language skills.The committee would like to thanks both Hannah McBride and the ATA for their part in organising such a suc-cessful trip.The trip was funded individually, with a contribution from HTA. (II)Joint Haddington Twinning and Blooming Haddington Partnership Project: The Joint Haddington Twinning and Blooming Haddington Partnership Project saw the continuation of the French themed garden in Lady Kitty’s Garden. Lavenders, and others were planted this year to complement the garden in spring and summer. Our thanks go to Blooming Haddington for all their hard work and horticul-tural creativity and to the Mortification Trust for its financial support.

(Cont) (III)Awareness raising/Fundraising: •A Beaujolais Nouveau Film Night was held on 22 November 2018, featuring “Les Visiteurs”, a block buster comedy from the past. As well as Beaujolais, we were able to sample French cheese and local charcuterie made in East Lothian. Our thanks go to the Haddington Film Club for their help in showing the film.•Members were invited to a French lunch at the Haddington rugby club in February and were able to watch live the France Vs Scotland match as part of the 6 nations tournament. •We received an invita+on from the Musselburgh Twinning Associa+on for the Interna+onal Women’s Day event in March. Elaine Mitchell-Wilson (HTA) and Mar+ne Destenave (ATC) aEended the weekend event. (IV) Future events •As we now move into the next phase of the pandemic, social interactions are still very difficult. We are howev-er hoping to bring you a number of virtual events this year and next year including our famed quiz night, a Burns aperitif and a space for talking French within Haddington and Aubigny. •We will continue interaction with our friends in Aubigny Twinning Committee via email & virtual meetings. •Watch our FB page and web site for further invitations. 4.Treasurer’s report Andrew presented the financial statement for the year ending 30 September 2020. He also thanked Jim Stretton for examining the accounts.

(Cont) (III)Awareness raising/Fundraising: •A Beaujolais Nouveau Film Night was held on 22 November 2018, featuring “Les Visiteurs”, a block buster comedy from the past. As well as Beaujolais, we were able to sample French cheese and local charcuterie made in East Lothian. Our thanks go to the Haddington Film Club for their help in showing the film.•Members were invited to a French lunch at the Haddington rugby club in February and were able to watch live the France Vs Scotland match as part of the 6 nations tournament. •We received an invita+on from the Musselburgh Twinning Associa+on for the Interna+onal Women’s Day event in March. Elaine Mitchell-Wilson (HTA) and Mar+ne Destenave (ATC) aEended the weekend event. (IV) Future events •As we now move into the next phase of the pandemic, social interactions are still very difficult. We are howev-er hoping to bring you a number of virtual events this year and next year including our famed quiz night, a Burns aperitif and a space for talking French within Haddington and Aubigny. •We will continue interaction with our friends in Aubigny Twinning Committee via email & virtual meetings. •Watch our FB page and web site for further invitations.

4.Treasurer’s report Andrew presented the financial statement for the year ending 30 September 2020. He also thanked Jim Stretton for examining the accounts.

(Cont) 5. Independent Examiner’s Report Jim Stretton indicated that the accounts were in good order and pointed out that a signed copy is available. (As above) 6. Election of committee members and office bearers All Office Bearers agreed to continue in their role for 2020/2021 •Chairman: Gilles Charbonnier •Vice Chairman: Bruce Clark •Secretary: Elaine Mitchell-Wilson •Treasurer: Andrew Wilson •Minute taker: Vacant. •Knox Academy representative: tbc Proposed by Gilles Charbonnier seconded by Bruce Clark •Committee members: Margaret Ramsay, Douglas Bober, Irene Higgenbotham, Irene Clark, Beth Elliot, Jan Bundy, John McMillan. New members – Valerie Pellatt / Philippa Ramsden / Deborah Tomlinson Proposed by Margaret Ramsay and seconded by Elaine Mitchell 7. AOB None 8. Presentation by Aubigny Twinning Committee Haddington Twinning Committee were delighted that Isobel Vivet, President Aubigny Twinning Committee, Martine Destenave (Secretary ATC ), Pierre Drouhain ( ATC member) were able to join our first Zoomelage AGM. Isabel & Martine gave an interesting insight into life in Aubigny due to ongoing COVID restrictions. Thankfully all of our friends in Aubigny are well. They also gave an update on ATC Twinning activities in Aubigny as a result of the pandemic. All of the main events in 2020 and early 2021 have been cancelled including the fundraising Telethon, the Burns Supper and all student activi-ties including the annual Knox Academy visit to Aubigny in December 2020. Scaled down socially distanced English lessons are still being held. Gilles proposed the idea of staging a virtual Burns Supper (a toast of whisky and some poetry) via Zoom in January 2021. Martine bravely offered to recite the address to the Haggis in French! 9. Closing remarks – GC Gilles thanked everyone for attending Haddington Twinning’s first Zoomelage AGM, especially our friends from Aubigny. He also thanked the Committee members for their help and support over the last year. Bruce also thanked Gilles for all his hard work over the last year. A screen shot was taken of the group an circulated to all attendees.

The Financial Report  [ Sorry for Quality ] is in Bulletin section of Website.

The meeting took place on Zoom.



Zoom Committee Meeting . October 2020

Uncategorised Posted on Wed, October 21, 2020 09:20:36

Chers amis
C’était très géniale de vous voir pour la deuxième HT réunion de Zoomelage.

Attendees
Gilles Charbonnier-Chair
Elaine Mitchell- Wilson- Secretary
Bruce Clarke- Vice- Chair
Irene Clarke
Irene Higgenbotham
Valerie Pellatt
Margaret Ramsay
Douglas Bober
Beth Elliott

Apologies
Andrew Wilson – Treasurer

Gilles welcomed everyone to the second HT Zoomelage meeting.

1. HT Activities

-Virtual Conversation Café
Gilles confirmed that a grant of £300 had been received from Haddington Rotary Club, mainly to help fund the conversation café. It was agreed that HT purchase an annual subscription for Zoom at a cost of £124 to facilitate the café. This advanced version of the app enables breakout groups etc to be set up for Zoom meetings.
Irene C suggested that we contact Debbie
Tomlinson to update her on the proposal for a virtual café as Debbie had volunteered to take forward the idea of a French conversation café ( a face to face café)
Gilles proposed that a group be set up to discuss the plans for the virtual conversation café.
Valérie, Irene C, Irene H, Gilles & Elaine agreed to be part of the group
Actions:
Elaine to email Debbie
Gilles to set up a Zoom meeting to discuss plans for the café

– Zoom Twinning Quiz
The group agreed to organise a Zoom Christmas Twinning Quiz in December.
People who bought tickets for the fund raising quiz due to take place in April 2020 to be offered a refund.
Actions
Irene H to contact Bob Mitchell about Dec quiz
Irene H to post info re refunds for April Quiz tickets on HT website/ Facebook page
– School Twinning Activities / Virtual Links with schools in Aubigny
David Gilmour (ELC officer responsible for IT systems in school) informed us that schools use Google Meet for virtual meetings.

Elaine to contact Haddington PS , Knox Academy & ATC
Gilles to contact Dunbar Twinning Association to establish if they are interested in facilitating virtual meetings between Dunbar schools & their French partners.
– Alice Burnet Scholarship
As discussed at the meeting on 7 October, the 2020 winner Carrie Evans is keen to take up the placement in Aubigny in 2021. Carrie to be invited to the next meeting. (?)
– Film Night
Ongoing- Phillipa
-E-pals
ATC to be contacted
Action
Elaine

Other activities suggested:
Christmas Cheer on Zoom Dec 2020
Virtual Burns Supper Jan 2021

2. HT Annual General Meeting
The AGM will take place via Zoom.
on Wednesday 25 November 2020. It was agreed that due to circumstances that the AGM will not be advertised in the East Lothian Courier.
Aubigny Twinning Committee (ATC) to be invited to attend & to give a short presentation.
Actions
Elaine to email details of HT 2020 AGM to the main Twinning distribution list, issue papers- agenda/ minutes of HT meeting 2019 & contact ATC.
Gilles to invite other East Lothian Twinning Committees.
Gilles to do the annual report
Andrew to organise the annual examination of the Twinning Accounts to be presented at the AGM
Irene H to post info about the AGM on the HT website & HT Facebook page
Gilles to issue Zoom invite
Current Office Bearers & Committee members to email Gilles if they intend/ don’t intend to continue in their roles for 2020/2021
3. Treasurer’s Update

Bank balance unchanged, however a refund on Public Liability Insurance of £28 & Rotary grant as discussed (£300) yet to be included.
ELC grant not yet received (Cllr McMillan informed Gilles that discussions about grants had taken place end Sept)
AOB
Irene H informed the group that 20 packs of Haddington Twinning Christmas cards are available for purchase.

Elaine suggested hosting a virtual ( Zoom) Burns Event in January 2021 & invite friends from Aubigny.

Date of next meeting
Haddington Twinning AGM 25 Nov 2020@19.00
Zoom invite to follow

On 20 Sep 2020, at 20:52, Elaine Mitchell wrote:



Minutes of Haddington Twinning’s first Zoom/ Meeting – 16th Septemeber 2020

Uncategorised Posted on Mon, September 21, 2020 13:08:16

Attendees:
Gilles Charbonnier – Chair
Elaine Mitchell-Wilson – Secretary
Bruce Clarke- Vice Chair
Andrew Wilson- Treasurer
Valerie Pellatt
Irene Clarke
Phillipa Ramsden
Irene Higgenbotham
Margaret Ramsay

Gilles welcomed the group to the first HT Zoom meeting
Following a catch up on everyone’s lockdown activities, the
group discussed the following

1. Ideas for future HT Activities
-Conversation café on Zoom-
Zoom meetings with Aubigny Twinning Committee (ATC)
Research additional features of
subscription version of Zoom App
E.g. break out rooms to facilitate conversation café
Action : Gilles / Phillipa
– Val suggested setting up e pals with ATC members. Proposal to ask ATC members to participate
Action: Elaine to Email ATC
-Organise a virtual Twinning Quiz night
– Film night
Action: Phillipa to look at the possibilities.
-Virtual Twinning activities with Haddington schools
Action : Elaine to contact schools

2. Treasurer’s Update
-Current bank balance is £2500. Annual ELC grant has not been received for period 2020/21.

Action: Elaine to contact ELC/ John Macmillan to verify if a decision has been made re the award of grants for 2020/21.

– HT is also holding ticket monies in lieu of postponed March Quiz night.
– Andrew suggested that HT Public Liability Insurance (annual fee £200) be suspended. It is currently not required as HT is unable to organise public events.
Action : Andrew to contact Insurance company
3. Fund Raising Opportunities
– Gilles informed the group of the availability of a Rotary Club community grant of £300 The group agreed to apply for the grant- possibly to fund the Zoom subscription
for the conversation café
Action: Gilles to make grant application to Rotary Club

4. HT Annual General Meeting 2020
-Proposal to have a Zoom AGM in November.
– Andrew highlighted opportunity to have a speaker from further afield.
Eg French consul/ A representative from Aubigny ? C/ tee Members requested to
to forward ideas.
– Check constitution for details of quorum required etc
May also be guidance on OSCR( Scottish Charity Regulator) due to circumstances with Covid restrictions.
Action: Elaine
AOB
The group discussed the Alice Burnett scholarship. Carrie Evans the 2020 winner
was unable to go to Aubigny because of Covid restrictions. She expressed an interest in going in 2021 (if it is possible)
The group agreed in principal but agreed that it will have to revisited nearer the time. The group agreed to invite Carrie to join the Zoom AGM.

Action: Elaine to contact Carrie

Date of next meeting:
Wed 7 October @ 19.00
Zoom Invite to follow.



Minutes of Committee Meeting 29th January 2020

Uncategorised Posted on Wed, February 26, 2020 14:11:18
  • MINUTES OF COMMITTEE MEETING ON 29 January2020
    Present: Elaine Mitchell-Wilson, Andrew Wilson, Valerie Pellatt, Bruce Clark, Irene Clark, Irene Higgenbotham,
    Douglas Bober, Margaret Ramsay, Catherine Baikie, Philippa Ramsden Jan Bundy Gilles Charbonnier
    1.Welcome, introductions and apologies
    Apologies received from Beth Elliot, Deborah Tomlinson
    2. Minutes of the previous meeting (11/12/19)
    Their adoption was proposed by Irene Clark and seconded by Irene Higgenbotham.
    Comment was received that Beth had made apologies for the last meeting.
    Matters arising
    3. Absolutely French
    3.1 Primary School
    Situation on going to create link between the primary schools in Haddington and Aubigny.
    Action: Elaine to keep contact with teacher and heads on both sides.
    3.2 Blooming Haddington
    Sponsor list now available.
    £460 are left in the mortification funds and further irises and lavender will be purchased for Lady Kitty’s
    garden and Hardgate. An alternative location was agreed in the square next to the old train station, this was
    potentially a better place to grow irises with more sunshine.
    Council confirmed that mortification funds will need to be expended by end of March 2020.
    Action: Elaine to contact Louise Begbie ( Blooming Haddington) to arrange a meeting to discuss
    development of the garden project. Douglas to accompany Elaine to future meetings.
    3.3 Events and Fund Raising
    Quiz night
    Bob Mitchell available 2
    nd
    Friday of March or April. Decision was taken to organise for 13/03
    Subgroup committee to discuss organisation.
    Similar format as previous years
    Actions:
    Elaine to check room availability –
    Post meeting note – Assembly Suite booked at Haddington Town House for Friday 13 March
    Margaret agreed to complete & submit Risk Assessment. (Elaine to forward last year’s
    completed RA to Margaret)
    Application form for occasional alcohol licence submitted 30 Jan.
    Sub group to meet at Gilles’ 13/02 @ 19.30
  • 6 nations
    Irene H reported on discussions with Rugby Club. Event organised on 08/03 with a French lunch at 1pm
    followed by the match at 3pm. Social event costing £15 per persons on the day, first come first served
    basis.
    All welcomed and contact Irene H for attendance.
    Conversation café
    Debbie issued notes of potential workings. Notes to be circulated and comment back to Debbie
    International women’s day
    The event will take place from 5
    th
    to 8
    th
    of March. Elaine will circulate program. Elaine distributed to Aubigny
    with Martine Destinave (ATA secretary) possible attendance.
    Booking is necessary and attendance to be requested through Elaine.
    Action :
    Elaine to issue program.
    Haddstock
    New contact through Elaine. Organisers would like to have pop up bar from Waterside Bistro, stall from the
    Cheese Lady, and HTA organising pétanque. All in Lady Kitty’s garden on Sunday 31 May midday onwards
    Agreed that HTA will support
    Haddstock also requested if musician (French or Scottish folk) could be in attendance.
    Action :
    Jan to consider Post meeting note: Jan has organised Gullane Community Ceilidh band to perform
    at the Pétanque event
    Gilles to contact Goats Toes
    Elaine to contact U3A for possible attendance
    3.4 Haddington Twinning visit to Aubigny 2020
    This year, the fete will be organised from 10
    th
    to 12
    th
    July. Recommendation was for a visit from 9
    th
    and returning
    14
    th
    . The meeting discussed potential dates and whether worth including the 14
    th
    of July.
    Action :
    Elaine to ask activities on Bastille day in Aubigny. Also to ask which dates would be convenient for
    ATC for the group visit ( 9-14/9-15/10-15 July)
    Upon agreement, issue email to members
    3.5 Scholarships 2020
    Interview being carried out next week
    Action :
    Beth organising with Knox Academy
    4. Treasurer’s report
    Balance at 29/01/20 – £2777.00.
    6. AOB
    Elaine was contacted by Valerie Vasseur from Bourges University. A student (Lise Chatelet) will come to
    Haddington for a work placement in Oxfam (11/05 to 05/06). Accommodation is being sought and the
    committee agree to assist if possible. The student will pay a contribution to accommodation and cost of
    food.
    Grants will be open for application and will need a project. Gilles will look at availabilities and application
    forms.
    “My Haddington” brochure was distributed. It was noted that associations were represented but not HTA.
    Gilles to contact Editor.
    Post meeting note: Annual grant application to be submitted to ELC
    Action : Elaine
    Next meeting to be held 25/02 @ 19.30.
  • www.haddingtontwinning.org.uk
    Dear Committee Member
    There will be a meeting of the Haddington Twinning Committee meeting on Tuesday 25 February
    at 7.30 pm in the Fletcher Room TBA, Haddington Town House.
    Yours sincerely
    AGENDA
    1 Welcome, introductions and apologies
    2. Minutes of the previous meeting
    3. Matters arising:
    3.1 Absolutely French update (primary school / Irises
    3.2 Fund raising events : Quiz Night Update
    3.3 Social events : Pétanque, Six nations French vs Scotland game 8 March at HRC
    3.4 Update French conversation café
    3.5Musselburgh Twinning Association-Invite to International Women’s Day programme 5-8
    March
    3.6 Bursaries/Funding applications
    3.7Accommodation for students
    3.8 Demonstration of MS Team!
    4 Twinning Visits:
    HTC Visit to Aubigny 2020
    Alice Burnett Scholarship
    5 Treasurer’s Report
    6 AOCB
    7 Date, time, venue of next meeting


Irene H reported on discussions with Rugby Club. Event organised on 08/03 with a French lunch at 1pm
followed by the match at 3pm. Social event costing £11 per persons on the day, first come first served
basis.

All welcomed and contact Irene H for attendance.
Conversation café

Debbie issued notes of potential workings. Notes to be circulated and comment back to Debbie
International women’s day

The event will take place from 5
th
to 8
th
of March. Elaine will circulate program. Elaine distributed to Aubigny
with Martine Destinave (ATA secretary) possible attendance.

Booking is necessary and attendance to be requested through Elaine.
Action :

Elaine to issue program.
Haddstock

New contact through Elaine. Organisers would like to have pop up bar from Waterside Bistro, stall from the
Cheese Lady, and HTA organising pétanque. All in Lady Kitty’s garden on Sunday 31 May midday onwards

Agreed that HTA will support

Haddstock also requested if musician (French or Scottish folk) could be in attendance.
Action :

Jan to consider Post meeting note: Jan has organised Gullane Community Ceilidh band to perform
at the Pétanque event

Gilles to contact Goats Toes

Elaine to contact U3A for possible attendance
3.4 Haddington Twinning visit to Aubigny 2020
This year, the fete will be organised from 10
th
to 12
th
July. Recommendation was for a visit from 9
th
and returning
14
th
. The meeting discussed potential dates and whether worth including the 14
th
of July.
Action :

Elaine to ask activities on Bastille day in Aubigny. Also to ask which dates would be convenient for
ATC for the group visit ( 9-14/9-15/10-15 July)

Upon agreement, issue email to members
3.5 Scholarships 2020
Interview being carried out next week
Action :

Beth organising with Knox Academy
4. Treasurer’s report
Balance at 29/01/20 – £2777.00.
6. AOB

Elaine was contacted by Valerie Vasseur from Bourges University. A student (Lise Chatelet) will come to
Haddington for a work placement in Oxfam (11/05 to 05/06). Accommodation is being sought and the
committee agree to assist if possible. The student will pay a contribution to accommodation and cost of
food.

Grants will be open for application and will need a project. Gilles will look at availabilities and application
forms.

“My Haddington” brochure was distributed. It was noted that associations were represented but not HTA.
Gilles to contact Editor.

Post meeting note: Annual grant application to be submitted to ELC
Action : Elaine

Next meeting to be held 25/02 @ 19.30.

www.haddingtontwinning.org.uk

Dear Committee Member
There will be a meeting of the Haddington Twinning Committee meeting on Tuesday 25 February
at 7.30 pm in the Fletcher Room TBA, Haddington Town House.
Yours sincerely
AGENDA
1 Welcome, introductions and apologies
2. Minutes of the previous meeting
3. Matters arising:

3.1 Absolutely French update (primary school / Irises

3.2 Fund raising events : Quiz Night Update

3.3 Social events : Pétanque, Six nations French vs Scotland game 8 March at HRC

3.4 Update French conversation café

3.5Musselburgh Twinning Association-Invite to International Women’s Day programme 5-8
March

3.6 Bursaries/Funding applications

3.7Accommodation for students

3.8 Demonstration of MS Team!
4 Twinning Visits:

HTC Visit to Aubigny 2020

Alice Burnett Scholarship
5 Treasurer’s Report
6 AOCB
7 Date, time, venue of next meeting



Haddington Twinning – Minutes of Committee Meeting – 11th December 2019

Uncategorised Posted on Sun, December 15, 2019 11:16:26

MINUTES OF COMMITTEE MEETING ON 11 December 2019

Present: Gilles Charbonnier (Chair), Elaine Mitchell-Wilson, Andrew Wilson, Bruce Clark, Irene Clark,
Irene Higgenbotham, Valerie Pellatt, Catherine Baikie and Debbie Thomlinson

1 Welcome, introductions and apologies
Gilles welcomed everyone to the meeting, especially the new members to the Association.
Apologies were received from Douglas Bober, Margaret Ramsay and Jan Bundy.
In the absence of a Minute Secretary Bruce agreed to take the minutes for the meeting.

2 Minutes of the previous meeting (18 September 2019)
Their adoption was proposed by Andrew and seconded by Gilles.

3 Matters arising:
3.1 Absolutely French Action Plan update

Primary Schools
Links between Haddington Primary School and Aubigny are ongoing.
Action: Elaine to contact Aubigny Twinning Association (ATA) to continue promotion of the
schools.

Aubigny Scholl Trip December 2019
Knox Academy are sending 7 pupils to Aubigny this week. We donated £250 towards the cost of the
trip.

Blooming Haddington/Auld Alliance Iris
Elaine reminded the meeting that the funds received via the grant must be spent by April 2020. We
are waiting on the grower to confirm availability of further plants. We will continue to liaise with
Blooming Haddington on this topic.
Action: Elaine to contact grower to determine available stock.

3.2: Beaujolais Nouveau evening and film 2019
Another successful evening with a good atmosphere although slightly lower numbers.
Receipts: £624. Expenditure: £324.87. Profit: £299.
There are 3 bottles of wine left.

3.3 Future Fund-Raising events
The current fundraising methods were discussed and it was agreed we should continue with another
Quiz Night. This would be in March/April subject to availability of Bob Mitchell.
Action: Elaine to contact Bob Mitchell to determine availability.

Other fund-raising ideas were considered:
Six Nations: France are playing at Murrayfield on 7 March 2020 and given the Rugby Club usually
screen the match at the club we felt this was an opportunity to advertise HTA. In addition, if ATA could
link up with us at the screening of the game by e.g. Skype, this would give an extra dimension to the
match. While this would not raise funds (other than perhaps a raffle), it will certainly raise our profile.
Action: Irene H will contact Haddington Rugby Club
Elaine will contact ATA

Madi Gras:
Action: Elaine to contact Haddington Primary School PTA

3.4 Social Events: Petanque
An opportunity remains to promote the game with third parties such as the University of the Third Age
and other individuals. We will arrange an event in the summer.

It was noted that the condition of some of our sets is deteriorating and we should consider gradually
purchase new replacement sets.

3.5 Ideas from Dunbar Twinning Association
The benefits of a formal membership with an associated fee was discussed but the meeting agreed it
should remain as is. However, it was agreed we could make up a pro-forma for future events to
expand the existing contact list and hopefully gain more interest within the community.

3.6 Demonstration of MS Team
The application had been distributed initially to the office bearers to determine its suitability. Some of
us had experienced some difficulty in setting it up.
Action: Gilles will re-issue invitation.

4. Twinning visit to Aubigny 2020:
It was agreed an advert/article should be placed in the Courier to inform the wider community of the
opportunity to visit Aubigny. In addition, we will advise contacts within our existing mailing list of the
visit.
Contact ATA to determine exact dates in July for the visit to Aubigny.
Action: Elaine.

5. Treasurer’s Report
The current bank balance is £2,944.03

6. AOCB
i. We received an e mail from the organisers of Haddstock 2020 event enquiring of we could arrange
a music event with a French theme. While we are unable to provide anything musically a game of
petanque could be arranged.
ii. A letter from Fiona Cutthill was received with a 1999 East Lothian Life Article on Twinning. It will be
scanned and put on the website.
iii. A letter was received from Jackie Gardener (E.L.C) inviting applications from young people (18-30)
to attend the European Political Assembly in Brussels.
iv. Following on from an earlier discussion, the idea of a regular French Conversation meeting in
perhaps a pub/cafe was proposed.
Action: Debbie to develop proposal (post meeting note: Valerie has agreed to assist)

7. Date for the next meeting is: Wednesday, 29 January 2020. 7:30pm.
Action: Elaine to book room at Town House



Minutes of Twinning Annual General Meeting. Haddington Town House- Tuesday 29th Oct. 2019

Uncategorised Posted on Thu, November 28, 2019 18:57:35

MINUTES OF HADDINGTON TWINNING ANNUAL GENERAL MEETING
Haddinton Town House, Tuesday 29 October 2019

Present: Gwen Andrew (Minutes), Louise Begbie, Douglas Bober, Isla Booth, Bill Bradford, Mary Bradford, June Cairns, Gilles Charbonnier (Chair), Bruce Clark (Vice Chairman), Irene Clark, Fiona Cuthill, Jean Fairbairn, Irene Higgenbotham, Nikolaus Hogg, Jimmy Lunsden, Elaine Mitchell-Wilson(Secretary), Margaret Ramsay, Lisa Shaw, Jim Stretton, David Watt, Wyn Williamson, Andrew Wilson (Treasurer)

1. Apologies

Beth Elliot, Carol Lumsden

2. Acceptance of 2018 AGM minutes (20 October 2018)

Proposed by Margaret Ramsay and seconded by Irene Higgenbotham

3. Chairman’s report

3.1 Links with schools (Elaine)

• The annual Alice Burnett Twinning Scholarship. In 2019, the Scholarship was awarded to Ilsa Booth. Isla stayed with families in Aubigny during July and undertook a variety of work placements throughout the period. She was also able to attend the Fetes Franco-Ecossaise held in Aubigny. The scholarship is fully funded by HTA with the assistance of the Aubigny Twinning Association (ATA) which helps with the organising of work experience and hosting.

• The Aubigny scholarship winner. Aymé Guérin visited in May and was hosted by several families in Haddington. Aymé is studying in Bourges to achieve a diploma in Information Technology. His East Lothian work placements included work in the libraries and museums around the county. Members of the association also took time at the weekend to ensure Aymé was able to visit further afield, our thanks to all involved. HTA provided assistance in organising work experience and hosting for the duration of the trip.

• Work experience. In May 2019, we welcomed Océane who had organised a work experience in a local shop. HTA assisted in finding accommodation and organised visits in Haddington and Edinburgh. We are particularly pleased that young people are taking an interest in coming to visit and work in Haddington and would encourage further exchanges. Océane’s time in Haddington ended with an invitation to a ceilidh organised by the Haddington Pipe Band. Our thanks go to John McMillan and East Lothian Council for organising this invitation.

• Haddington Primary School (HPS). HPS agreed to commence the development of links with the primary school L’ École des Grands Jardin in Aubigny to help support the 1+2 language learning programme (i.e. two foreign languages to be taught, in addition to English, in Scottish primary schools). This followed the successful French e-learning initiative, recently led by Michael Purves, between P3, Yester Primary School and l’École des Grand Jardins.

• Knox Academy. Hannah McBride, Modern Languages teacher at Knox Academy, organised for S5/6 pupils to visit Aubigny in December 2018. The five-day trip was very successful and students were hosted in families, organised by the Aubigny Twinning Association (ATA). Friendship were made during this trip and consolidated during the visit of ATA to Haddington in August 2019. As always, this trip helped S5 and S6 to improve their language skills. The committee thanked both Hannah McBride and the ATA for their part in organising such a successful trip. The trip was funded individually, with a contribution from HTA. Pupils from Knox Academy will be visiting Aubigny again in December

• S3 presentations. In June 2019 two members of the HTA committee went along to help judge the power point presentations made by S3 pupils on the Twinning links with Aubigny. Three teams were awarded certificates for their efforts.

4. Joint Haddington Twinning and Blooming Haddington Partnership Project

The Joint Haddington Twinning and Blooming Haddington Partnership Project saw the development of the French themed garden in Lady Kitty’s Garden. Blooming Haddington worked hard in tidying and preparing the area and with help on occasion from Haddington Twinning members transformed the area with the planting of the Aubigny Auld Alliance Irises, lavenders and other plants. A group of Knox Academy pupils also assisted with planting. Several irises were also planted in the garden area in Hardgate in the centre of Haddington. Both garden areas were visited by the Britain in Bloom judges during the judging day on 9th August. Plaques commemorating the Auld Alliance have also been erected in Lady Kitty’s and in St Mary’s Church. Future plans include the planting of more AAA irises, lavenders, sunflowers and passiflora.

Elaine thanked Blooming Haddington for all their hard work and horticultural creativity, and the Mortification Trust for its financial support. Elaine also congratulated Louise Begbie from Blooming Haddington on their success in the recent Britain In Bloom awards, coming first in the ‘Gardening in a Changing Climate’ category and ‘Best Town’. Louise said that the judges were very impressed by that fact that the community involvement shone in Haddington.

Blooming Haddington would like to develop links with a similar organisation in Aubigny, and have expressed an interest in taking part in the visit to Aubigny in July 2020.

Jim Reilly from Haddington Gardening Club kindly donated a wheelbarrow to Haddington Twinning for use in Lady Kitty’s Garden and in future Blooming Haddington wheelbarrow trails.

5. Exchange visits (Bruce)

Seventeen members of the HTA undertook an unofficial visit to Aubigny in July 2019 for the 30th anniversary of the fetes Franco-Ecossaise. They were welcomed and hosted by families organised by ATA.

In August 2019, 42 members of ATA visited Haddington. A week of events and visits were organised by HTA and East Lothian Council, culminating in a ceilidh where both visitors and hosts were able to show their skills at dancing, and even singing in French. As part of the programme, our friends from Aubigny attended the Military Tattoo in Edinburgh, visited the Edinburgh City Chamber, the Athelstaneford Saltire Centre, Paxton House and Berwick upon Tweed. Friendly pétanque and tennis matches also took place.

The visit was not only the occasion to see old friends but to create new friendships. A number of young people from Aubigny who hosted the Knox Academy pupils in December were able to make the trip to Haddington and enjoyed being hosted in return. They appreciated spending a day in Knox Academy, with younger children visiting Haddington Kings Meadow primary school.

Bruce thanked all the hosts, East Lothian Council, John McMillan and committee members for their assistance and contribution in organising these events and for making it such a success.

Gilles would like to see more people going to Aubigny in future – not just those people involved in the HTA – and asked the people attending the AGM to ‘spread the word’.

6. Fundraising (Gilles)

• HTA organised a stall at the Haddington Farmers’ Market on 27 October, selling Twinning Christmas cards and publicising the Beaujolais Nouveau Film Night that took place on16 November 2018.

• The Film Night featured “Le Diner de Cons”, a comedy that was popular in both theatre and film format. The event, featured in the Haddington 700 programme was sold out. Our thanks go to the Haddington Film Club for their help in showing the film.

• A sold out French themed Quiz Night was held on 22 March 2019 at the Town House.

• The annual pétanque event held during the Haddington Festival week was well attended despite some rain. We welcomed French and British players alike for a friendly match.

• Similar events and fund raising nights are planned for 2020. Our thanks to committee members and their friends and families for their contribution, time and effort during these events.

7. Treasurer’s report

Andrew presented the financial statement for the year ending 30 September 2019.

Total Income 2018/19 £3,515.78
Total expenditure: £4,992.29
Net: – £1,476.51

Money brought forward
from previous year £4,296.36
Less net amount for year: – £1,476.51
Net amount at 30/9/19: £2,818.85

The biggest spend in 2018/19 was the visit of our friends from Aubigny (food/entertainment). However this only happens every second year and there is the opportunity to make up this deficit in the coming year.

8. Independent Examiner’s Report

Jim Stretton said that although this was not a formal audit process, the bank account details were a well-kept set of records of expenditure and that Andrew had a ‘tidy set of books’.

9. Election of committee members and office bearers

• Chairman: Gilles Charbonnier agreed to continue, having been proposed by Bruce and seconded by Jean.

• Vice Chairman: Bruce Clark agreed to continue, having been proposed by Gilles and seconded by Gwen.

• Secretary: Elaine Mitchell-Wilson agreed to continue, having been proposed by Margaret and seconded by Wyn.

• Treasurer: Andrew Wilson agreed to continue, having been proposed by Dougas and seconded by June.

• Minute taker: Vacant.

• Knox Academy representative: Isla to find out who may be interested in doing this.

• Committee members: Margaret Ramsay, Douglas Bober, Irene Higgenbotham, Irene Clark, Beth Elliot, Jan Bundy, John McMillan. Proposed by Andrew, seconded by Gilles.

Gilles told attendees that everyone is welcome to come along to the HTA committee meetings.

10. AOB

• Tony Reeves (University of the Third Age) said that the U3A has a well-established petangue team and would welcome anyone who wants to join. (2pm in Haddington for one hour). He will confirm details with the secretary. Gilles said that he knew of some people who might be interested in joining a league.

• Presentation by Isla Booth: Isla gave a presentation on her experiences in Aubigny and how she benefitted from the scholarship.

• Jean-Pierre Petat, who was a member of the Aubigny committee, had died. HTA will send their condolences.

• The Chairman thanked everyone for coming. He reiterated that the HTA is for all, open to all and that there are lots of people in Aubigny who would be willing to host. If people are interested in going they will be able to find details on the website. He also thanked the Haddington Pipe Band, the HTA committee and Blooming Haddington for all their hard work. A special thanks and condolences were also offered to Fiona Cuthill who, along with her late husband Bill, were long standing members and supporters of the HTA. Bill, who audited the AGM books for several years, passed away earlier this year.



Haddington Twinning AGM 29th October 2019

Uncategorised Posted on Tue, October 15, 2019 09:02:15

MINUTES OF HADDINGTON TWINNING ANNUAL GENERAL MEETING, HADDINGTON TOWN HOUSE, TUESDAY 30 OCTOBER2018 Present: Douglas Bober, June Cairns (Minutes), Gilles Charbonnier, Sophie Charbonnier, Bruce Clark (Vice Chairman), Irene Clark, Jean Fairbairn, François Hanzel, Irene Higgenbotham, John Higgenbotham, Hannah McBride, John McMillan, Elaine Mitchell-Wilson (Secretary), Maggie Phillips, Margaret Ramsey, John Revuelta, Jim Stretton, David Watt, Andrew Wilson (Treasurer), Wyn Williamson, Alison Young, Brian Young. John Home Robertson (Guest speaker) Bruce Clark, Vice Chairman, welcomed everyone to the meeting. 1 Apologies Amelia Boyd, Gordon Boyd, Jan Bundy, Beth Elliott, Joy McKaigue, Paul McKaigue. 2 Minutes of the AGM on 28 November 2017 Their adoption was proposed by Gilles Charbonnier and seconded by John Higgenbotham. 3 Chairman’s Report 3.1 Links with schools: Elaine reported on: •the annual Alice Burnett Twinning Scholarship, which, for 2018, had been awarded to Ailsa Wrinn. Ailsa was hosted by several families in Aubigny during July and undertook a variety of work placements throughout the period. Recently, she had attended a Committee meeting and given an informative presentation, reporting back positively on her visit. •the Aubigny scholarship winner, Marine Baron, who visited in August and was hosted by several families. Marine had been studying in France to achieve a licence as a tour guide (since achieved). Her East Lothian work placements attempted to complement and support her studies. The placements included helping at Fringe by the Sea, the John Gray Centre library and archives departments, and local museums around the county. •approaches being made to Kings Meadow Primary School to encourage its involvement with its counterpart school in Aubigny as part of the 1+2 language learning programme (ie 2 foreign languages to be taught, in addition to English, in Scottish primary schools). This followed the successful French e-learning initiative, led by Michael Purves, between P3, Yester Primary School and L’Ecole des Grand Jardins in Aubigny. •Knox Academy: Elaine invited Hannah McBride, Modern Languages teacher, to report on current French language initiatives at the school. Hannah explained how S3 pupils were introduced to a pen friend in Aubigny, and that the subsequent letter writing exchanges had been very successful, leading to further, more regular communication via social media. For S5/6 pupils, despite the significant bureaucracy involved at the UK end, she was pleased to confirm that, for the third consecutive year, there would be another 5 day trip to France for 10 pupils in December 2018. Pupils would stay with Aubigny families for the majority of the visit. She stressed how helpful the teaching staff and Aubigny Committee were in making the stays such a success and felt the visits had helped pupils improve their language skills enormously. 3.2 Joint Haddington Twinning and Blooming Haddington Partnership Project: Elaine reported on the joint project to create a French themed garden in Haddington, which included planting a new iris – the Aubigny Auld Alliance iris – cultivated by a French local grower. The project had involved meeting the grower in person, negotiating a discount, and identifying individuals willing to ‘sponsor’ the initial purchase of irises. Significant support had also been provided by the Provost. In addition to identifying an appropriate funding source for the purchase of more irises (for 2019), and the production and installation of plaques, the Provost had also arranged, as part of the Haddington 700 celebrations on 25 August, for a ceremonial planting ceremony to take place and had hosted a civic lunch. The guests attending included the Mayor of Aubigny, her deputy, and the French Consul. The afternoon had concluded with a pétanque event. Elaine confirmed that a list of sponsors from the 2018 planting phase would be available on the Twinning website soon and that it was intended to purchase and plant more of the irises in 2019, subject to availability by the grower. The irises would be planted both in Lady Kitty’s Garden and in the grounds of St Mary’s Church. It was also hoped that representatives from Blooming Haddington might be able to visit Aubigny in 2019.
3.3 Aubigny visit: June reported on Haddington Twinning’s very successful trip to Aubigny (11-16 July) to coincide with the Fêtes Franco-Écossaises. There had been 17 people on the trip, 13 of whom travelled together by plane and were met at Orly airport by two hosts. As well as attending the Fêtes itself, the visit had included many highlights, such as a reception hosted by the Mayor in the town hall, a trip to a winery, a visit to Château Valençay, and a celebratory dinner for guests and hosts at a local restaurant. All participants agreed that the visit had been a great success and that we had been very well looked after by our hosts. 3.4 Awareness raising/Fundraising: June reported on: •the successful French themed Quiz Night held on 9 March 2018 at the Town House, which had been a sell out and had generated just under £600 profit. •the pétanque event held during the Haddington Festival week •the stall at the Haddington Farmers’ Market on 27 October, selling Twinning Christmas cards, and publicising the November event. Thanks were expressed to Knox Academy pupils who had helped on the stall. •the Beaujolais Nouveau Film Night planned for 16 November 2018 – the day after the launch of this year’s Beaujolais Nouveau wine. Tickets (£7.00pp) were available from business outlets in the town. Both the Quiz Night and BN events had featured in the Haddington 700 programme. 4 Treasurer’s ReportAndrew presented the financial statement for the year ending 30 September 2018. Total income for the year was £2822.75; total expenditure was £2142.82. The current balance stood at £4296.36, a healthier position than last year. It was noted that much of the ELC grant went towards supporting the scholarship winner’s travel costs, school activities, public liability insurance, etc. The accounts would be posted on the Twinning website. 5 Independent Examiner’s Report Jim Stretton reported that he was satisfied with the evidence of receipts, payments and bank account transactions. Andrew thanked Jim for examining the accounts. 6 Election of Committee Members and Office Bearers Chairman: Gilles Charbonnier was elected as Chairman, having been proposed by Elaine and seconded by Bruce. Vice Chairman: Bruce Clark agreed to continue as Vice Chair having been proposed by Elaine and seconded by Andrew. Secretary: Elaine Mitchell-Wilson agreed to continue, having been proposed by Andrew and seconded by June. Treasurer: Andrew Wilson agreed to continue, having been proposed by Elaine and seconded by June. Minute Secretary: June Cairns stepped down as Minute Secretary and as Committee member. As there were no nominations to fill the post, it would remain vacant. Committee members: June Cairns and Frank Elliott stepped down; Sophie Charbonnier (youth representative), Margaret Ramsay, Douglas Bober, and Jan Bundy were proposed as Committee members by Andrew Wilson, seconded by Elaine Mitchell-Wilson. In addition to office bearers, and new appointees, Irene Clark, Beth Elliott, Irene Higgenbotham, John McMillan, and David Watt were willing to continue. 7 Any Other Business Elaine made the very sad announcement of the recent death of Madame Catherine Baranger, a stalwart of the Aubigny Twinning Committee and a great friend of Haddington Twinning. Condolences had been sent to her family. ************************************************************ Everyone was invited to tea, coffee and cake and to visit the stall selling Christmas cards before returning to hear from the guest speaker, John Home Robertson, about his ancestral links with Aubigny



Minutes of Committee Meeting 18th Sept. 2019

Uncategorised Posted on Thu, September 26, 2019 19:55:28

MINUTES OF COMMITTEE MEETING ON 18 SEPTEMBER 2019
Present: Gilles Charbonnier (Chair), Elaine Mitchell-Wilson, Bruce Clark, Irene Higgenbotham, Beth Elliott,
Douglas Bober, Margaret Ramsay, John McMillan, Gwen Andrew
1. Welcome, introductions and apologies
Apologies received from Jan Bundy and Irene Clark.
2. Minutes of the previous meeting (04 June 2019)
Their adoption was proposed by Irene and seconded by Gilles.
Matters arising
3. Absolutely French
3.1 Primary School
Proposed link with Haddington Primary School and PS in Aubigny – L’ École des Grands Jardin due to
commence new autumn term 2019. Elaine has contacted Ann Cochrane (Language teacher at Knox
responsible for 1+2 Language programme) for an update.
Post meeting note: AC advised Elaine to contact PS teachers Marie Bagnall & Donna Guy at Haddington
Primary School who will take the project forward.
Ø Action: Elaine to contact Haddington PS
3.2 Blooming Haddington
· The irises planted in the Hardgate are looking good. Elaine has spoken to Louise Begbie re Lady
Kitty’s Garden (LKG) and of the exchange with some organisations or municipal gardeners, and they’re very
keen to do that. Fleur de lis and passion fruit flowers were suggested for further development of LKG.
Action: Elaine to contact Isabelle.
· Suggested that pupils at Haddington Primary School could plant sunflowers at LKG and also
involve the Aubigny exchange primary school (PS) in a similar garden project school by sending Harebell
Seeds (Scottish bluebells) for them to plant in their school garden in Aubigny. Also suggested that the new
PS could be involved too.
Action:
Ø Elaine to raise with teachers / Head teacher Willie French at Haddington PS
Ø Elaine to contact Isabelle at ATC
Ø Elaine to email Provost Macmillan with details and he’ll contact Bruce Murray (new headmaster
at the new PS)
· Elaine has contacted Richard Cayeux re purchasing more irises (better planted in the autumn).
There is up to £460 still in the mortification fund to cover the cost of flowers purchased for LKG.
· Britain in Bloom judges appreciated the joint project with BH in LKG including the French themed
wheelbarrow. Thanks was expressed to Jim Reilly for donating the wheelbarrow to HTA. Twinning to enter
Blooming Haddington wheelbarrow competition next year.
Ø Action Elaine: Card to be sent to Rab to say thank you for watering and taking out the
wheelbarrow each day
· Result of Britain in Bloom judging results for Haddington Application will be received on 25 October.
· Formal brass plaque now on the wall where petangue played. John has got a spare plaque, which
could go in St. Mary’s. He will bring to the next meeting.
3.3 Fund Raising
Beaujolais/film evening
Dates: 22 or 23 November
Venue: Trinity Centre
Film: TBC. Gilles suggested ‘Les Visiteurs’
Price: to be increased
Actions:
Ø Elaine to contact Alison Meikle (Trinity Centre)
Ø Bruce to contact Film Club (Bill Rarity/Noel)
Ø Food: Gilles to consider (saucisson and fromage). Elaine – buns etc). Margaret to investigate
Tesco vouchers for the fromage.
Ø Raffle: hamper (plus donations from committee) – has to be drawn on the date of event
Ø Sub-committee to be organized
Ø John to contact Baron Tom re purchasing Sancerre with the Auld Alliance label (this could be sold at
the Christmas market). He will contact the Council’s licensing department to find out what’s required to
do this.
Alternative fundraising suggestions
· A stall at Haddington Christmas market – C/ tee agreed to postpone until next year
· A film festival to include films from other countries (end of 2020). Involve Dunbar Twinning. Could be held
in petanque area. Hanita Ritchie from the film appreciation society is keen to do this in partnership with EL
Twinning Associations
Ø Action : Elaine to contact Hanita
3.4 Aubigny Twinning Committee visit to Haddington 2019 (12-17 August)
The visit went well. The Tattoo event was a ‘big hit’ as was the visit to the City Chambers, Paxton House and
the ceilidh.
Elaine has written to the Lord Provost thanking him for hosting the visit to the City Chambers (organized by
John). She’s also written to Rosie Wayne and Stuart Milne. She also thanked John for all his help with the
extra events he helped to organise for our French visitors
Ø Action: Elaine to email a thank you to the team at Athestaneford Church for their help with the
refreshments for the Aubigny group visit to the Saltire Centre
Ø Action: Pictures etc to be featured in EL Courier around the time of the AGM
Improvements/additions for next time
· Visit to pub with music
· Put things in local shops next time to advertise visit of our French visitors
· Put add in Courier asking people if they would like to host
Ø Action: Visit to Aubigny next year to be on agenda for next meeting.
3.5 Scholarships 2019
Both had been successful. Beth thanked for all her work on this.
The community kitchen (Haddington bowling club) would be interested in offering our French student a work
placement during their visit next year.
4. AGM
Proposed date: Tuesday, 29 October
Actions:
Ø Someone from Institut Francais to be invited to speak at AGM (Gilles)
Ø Papers to go out two weeks before AGM (one month before if something is to be put forward for
AGM)
Ø Chairman to prepare a report for the year (Gilles and others). Elaine to speak to Andrew re
finances.
Ø Room at Town House to be booked (Gwen). Theatre style, 30 people, tea/coffee cake (committee)
5. Finances
Balance at 19/09/19 – £3,127.25. The cost of the visit was £2,500 (excluding the raffle – £120). John picked
up the cost of the bus to Edinburgh.
6. AOB
i. Vlotho (twinned with Aubigny) is interested in doing some future link with Haddington.
ii. Thanks to Irene for the excellent job she is doing with our website.
iii. June handed in previous secretary Minutes, which Bruce will hand in to Haddington library.
Ø Action: Gwen/Minute taker to put hard copy of Minutes in Library at the end of each year.
iv. John has been invited to and will be attending a Burns Supper in Aubigny.
v. Haddington Business Association:
Ø Action: Elaine to look into joining this.
vi Petangue afternoon with Dunbar Twinning Association and their French visitors on 26 October,
2pm – 4pm. Forty French visitors here from 24 – 29 October. James Wiley – chairman – has asked HTA
to take part.
Ø Action: Bruce to email James.



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